Products

Expense Management

Every company has expenses to manage, and everyone from the CFO to your top sales rep hates expense tracking — until now, that is. With Ximply, employees and admins can track, organize, submit, approve, reconcile, and reimburse expenses in 75% less time than it takes to manage expenses the old-fashioned way.

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Introduction

See our expense management software in action

Highlights

Future-ready functionality

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One-click receipt scanning

  • Snap a photo of your receipt with SmartScan by AI-OCR.
  • All the details will be captured automatically.
  • Cut manual work by 75% with ease.
  • Reimbursement process has never been easier.
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Make every payment traceable

Effortless payment tracking with Corporate Cards or OCBC cash management. Clear visibility on spending, empowering seamless expense management for your team.

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Create business budgets

Set up and manage budgets for multiple entities, branches, departments, or projects. Track payments and expenses in real-time, gain valuable insights into spending across business functions, and adjust budgets as needed to stay in control.

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Customizable workflows

Create approval workflow to fit your company’s structure and customize expense policy rules per department.

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Accounting, HR, and travel integrations

Automatically sync your accounting system with Expensify to save time, all while making audits and tax season a breeze.

Greater Accuracy

People make mistakes, but fine-tuned software is far less likely to. SmartScan, for example, eliminates the potential for human error when inputting information from receipts.

Faster processing

Streamlined tools for creating, submitting, reviewing, and approving reports means those reports are taken care of in a snap.

Increased productivity

The less time employees spend manually creating and examining expense reports, the more time they can spend doing, well, anything else.

From the blog

More insights on expense management

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FAQ

Frequently Asked Questions

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Our opening hour start from 9.00 AM and ends at 5.00 PM WIB from Monday to Friday.

User can choose whether to pay the subscriptions monthly or yearly before used

Currently the only supported currencies is Indonesia rupiah.

We deploy https and SSL encryption in order to ensure the safety of your company data. Call centre are also available from 9.00 AM and ends at 5.00 PM WIB from Monday to Friday if there are any emergencies or problems occurred.

Please email us with the card number and cardholder’s name, and we will assist you with deactivation.

Transactions must first be converted into expenses (set as Expense) before they can be exported.

Only the card printing fee applies. (A deposit is required if the limit exceeds 10 million.)

The limit can be adjusted, either increased or decreased.

No, the limit must be in multiples of 1 million.

Expense data can be exported via the system.

The information filled are name of user, client, time, place, category, merchant, and amount. While as the user we provide a comment section for filling in the business purpose and other details.

Both admin and those given the access to by admin can view all reimbursement either pending, approved or canceled claim.

Admin and managers can go to manage expense then approval. There they can pick which claim to be approve or reject.

Every user has the permission to create and submit claims. Approvals can only be done by admin or someone who the admin have given access.

Anyone who is a part of a company can contact us to set up a company account. Employees then can sign up on our website or app to join the company account.